PRIVACY POLICY

Last updated: 28-04-2025

The BajaCSL Team is committed to protecting the privacy of its visitors and users. This Privacy Policy explains how we collect, use, disclose, and retain your personal information when you visit our website [bajacsl.ca].

1. Collection of Personal Information

We may collect various types of personal information when you interact with our Website, including:

Information you provide directly:

Contact forms:
If you contact us through the contact forms on our Website, we may collect your name, email address, phone number, and any other information you choose to provide.

Newsletter subscription:
If you subscribe to our Newsletter, we collect your email address.

Applications:
If you apply to join the team through the Website, we may collect the personal information included in your application (CV, cover letter, etc.).

Information collected automatically:

Browsing data:
We may collect information about your visit to the Website, such as your IP address, browser type, the pages you visit, the date and time of your visit, the referring website, and other similar log data.

Cookies and similar technologies:
We may use cookies and other tracking technologies to improve the functionality of the Website and personalize your experience. You can manage your cookie preferences through your browser settings.

2. Use of Personal Information

We may use your personal information for the following purposes:

• Communicating with you: Responding to your questions, information requests, or comments.

• Managing our Newsletter: Sending you news, team updates, event invitations, and other marketing communications (if you have provided your consent). You may unsubscribe at any time.

• Administering and improving the Website: Analyzing Website usage, diagnosing technical issues, personalizing content, and improving the functionality and user experience of the Website.

• Processing applications: Evaluating applications to join the team.

• Ensuring Website security and preventing fraud.

• Complying with our legal obligations.

• Any other purpose for which we have obtained your consent.

3. Sharing of Personal Information

We may share your personal information with the following third parties, only when necessary for the purposes described in this Privacy Policy:

Service providers:
We may use third-party service providers (e.g., web hosting, data analytics, email services) who may have access to your personal information in the course of providing their services. We ensure that these providers are bound by appropriate confidentiality and security obligations.

Partners:
If we work with partners for specific events or projects, we may share relevant information with them, with your consent where required.

Legal authorities:
We may disclose your personal information if required by law or in response to a valid legal request (e.g., a court order).

Business transfer:
In the event of a merger, acquisition, or other business transaction, your personal information may be transferred to the acquiring party, subject to applicable laws.

We may display the logos of our sponsors on the Website. Please note that when you click on these logos and are redirected to our sponsors’ websites, this Privacy Policy no longer applies. We encourage you to review the privacy policies of the relevant websites to understand how they collect, use, and protect your personal information.

4. Retention of Personal Information

We retain your personal information only for as long as necessary to achieve the purposes for which it was collected, or as required by applicable laws. Retention periods may vary depending on the type of information and the purpose of its processing.

5. Security of Personal Information

We take reasonable security measures to protect your personal information against loss, theft, unauthorized access, disclosure, alteration, or destruction. These measures include technical, administrative, and physical safeguards appropriate to the sensitivity of the information. However, no method of transmission or electronic storage is completely secure, and we cannot guarantee absolute security.

6. Your Rights

In accordance with Québec’s Act respecting the protection of personal information in the private sector, you have certain rights regarding your personal information, including:

• Right of access: You have the right to know whether we hold personal information about you and to obtain a copy of it.

• Right of rectification: You have the right to request the correction of inaccurate or incomplete personal information.

• Right to erasure (under certain conditions): You may request the deletion of your personal information, subject to legal exceptions.

• Right to data portability: In certain circumstances, you have the right to receive your personal information in a structured, commonly used, and machine-readable format, and to transmit it to another organization.

• Right to withdraw consent: If the processing of your personal information is based on your consent, you may withdraw that consent at any time, subject to contractual and legal obligations.

• Right to file a complaint with the Commission d’accès à l’information du Québec if you believe your personal information protection rights have been violated.

To exercise these rights, please contact us using the contact information provided in the “Contact Us” section below. We will respond to your request within the time limits prescribed by law. We may require you to verify your identity before processing your request.

7. Cookies and Similar Technologies

Our Website may use cookies and other similar technologies to enhance your browsing experience. Cookies are small text files placed on your device when you visit a website. We may use session cookies and persistent cookies.

We may use cookies for the following purposes:

• Functionality: To allow you to navigate the Website and use its features.

• Performance and analytics: To collect information about how you use the Website (e.g., pages visited, links clicked) in order to improve its performance and understand user preferences.

• Personalization: To personalize your experience on the Website (e.g., remembering your preferences).

You can control the use of cookies through your browser settings. Most browsers allow you to refuse or delete cookies. Please note that disabling cookies may affect certain Website functionalities.

8. Links to Other Websites

Our Website may contain links to other websites that are not operated by us. We are not responsible for the privacy practices of these third-party websites. We encourage you to review the privacy policies of each website you visit.

9. Protection of Minors’ Personal Information

Our Website is not primarily intended for minors under the age of 14. We do not knowingly collect personal information from minors without the consent of their parents or legal guardians. If you are a parent or guardian and believe that your child has provided us with personal information without your consent, please contact us and we will take steps to delete such information.

10. Updates to the Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our personal information processing practices or legislative amendments. The date of the last update will be indicated at the beginning of the policy. We encourage you to review this page regularly to stay informed of any changes. By continuing to use the Website after the changes are published, you agree to the updated Privacy Policy.

11. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or the processing of your personal information, please contact us through our contact form, email address, social media channels, or at the following address:

Baja SAE Team – Cégep de Saint-Laurent
625 Ave Sainte-Croix
Montréal (Québec)
H4L 3X6

We are committed to responding to your questions and resolving any concerns you may have regarding the protection of your personal information.